Role Description

We are looking for a highly efficient and proactive Office Manager / Personal Assistant to ensure smooth and organised office operations while overseeing front-of-house reception duties. This role requires someone who is personable, detail-oriented, and hands-on in managing day-to-day office functions. The successful candidate will also be responsible for overseeing support staff, managing vendors, maintaining facilities, and ensuring that all office equipment and utilities are functioning optimally.

Key Responsibilities

• Oversee general office operations, including supply inventory, equipment maintenance and coordination with external vendors (e.g. cleaning, shredding, maintenance).
• Monitor and support office support staff such as cleaners and drivers as well as coordinate with all departments to ensure smooth daily operations.
• Ensure compliance with office health, safety, and cleaning standards and ensure facilities are properly maintained and secured daily.
• Proactively manage office supplies and equipment, ensuring employee workstations are well-equipped and outdated hardware (e.g., pens, monitors, keyboards) is replaced as needed.
• Perform general administrative duties including data entry, filing, scanning and maintaining well organised and accessible office records.
• Update and maintain mailing databases with new events, newsletters, or communications as required.
• Maintain accurate and up-to-date records in the company’s CRM system.
• Manage reception duties, including welcoming visitors, handling calls and mail, and maintaining a professional front-of-house environment.
• Provide daily administrative support to senior management, including calendar management, meeting coordination, and follow up actions.
• Assist with travel arrangements, expense tracking, and ad-hoc personal or professional tasks as required.
• Perform other general administrative duties when required.

Requirements

• Excellent communication skills in both English and Greek, written and spoken.
• Proven experience in office administration, front desk, or office management roles, preferably with 3+ years of relevant experience.
• Strong organizational and multitasking skills, with the ability to manage multiple responsibilities efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office systems.
• High level of discretion when handling confidential information and a proactive, solution-oriented mindset.

Additional Skills

• Attention to detail.
• Business acumen.
• Time management and organisational skills.
• Ability to take initiative.